Stock Transfers Between Outlets in Hike

Stock Transfers Between Outlets in Hike

For business with multiple outlets, the easiest way to replenish stock is often through a stock transfer. That transfer doesn’t just have to be from store to store, but it also could mean from warehouse to store, such is the necessity of inter connectivity between multiple outlets in modern retailing.

To do this, retailers need a sophisticated POS system that can connect with multiple outlets, actioning Transfer Orders and updating inventory levels of stock in real-time.

Fortunately, Hike POS offers retailers with a built-in Transfer of Stock feature, making the relocation of products, a streamlined process.

Stock Transfers Overview

Before we start looking at how to create new stock transfers, let’s look at the Transfers screen in Hike, to give you a complete overview on what’s on the screen so that you can better familiarize yourself with it.

Note: To utilize the Transfers section in Hike, you will need to have multiple outlets.

To begin, select Inventory on the Hike menu and navigate to the Transfers screen.

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This is where you’ll find all your pending and completed Stock Transfers, and where you’ll be able to create or edit new Transfers, as per your requirements.

FIND…

Used the FIND search box, to search for a The Find search box, enables you to search for a transfer stock order by its reference number.

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+ ADD NEW

Select the +ADD NEW button, to trigger a new dialog box to slide out, where you’ll be able to create a new Stock Transfer Order.

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Inventory Transfers List View

The Inventory Transfers List View is in reference to the columns occupying this section. Below we’ll go through what each column means:

Reference

The Transfer Reference number is a manually created identifier for all your transfers, created when you first set-up a new order. This is a mandatory field.

Select the Reference number to view the transfer order in more detail and/or edit the order as well, depending on its status. It’s recommended to make note of the reference number, to easily search for it using the FIND search bar.

Date

The date in which the Transfer Order was created.

From

The outlet where the stock has been sent from.

To

Where the stock is being delivered to.

Status

The status of your Transfer Order: Pending, Sent (Saved & Emailed) or Completed.

How to Create a Stock Transfer in Hike


In this section, we’ll cover how to add a new Stock Transfer in Hike, ensuring that you’re easily able to replenish stock between multiple outlets, easily.

Indeed, Hike POS enables retailers to add, edit & delete Transfer Orders in just a few easy clicks.

To begin, select Inventory on the Hike menu and navigate to the Transfers screen.

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Click on the +ADD NEW button to begin creating your new Transfer Stock order.

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From here, a new Stock Transfer form will load, providing you the details to complete the various sections of the Transfer Order so that you can action it. You can always edit these details at any time – right up until the Order has been marked as Completed.

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Transfer Info

The Transfer Info section of the Stock Transfer Order, allows retailers to confirm what stock is being ordered, from which store and where it will be sent to. Hike requires all sections to be filled out for a Stock Transfer order to be created.

Source Outlet

Select from the drop-down box, which store the stock will be transferred from.

Destination Outlet

Select from the drop-down box, which store the stock will be transferred to.

Reference #

A reference number for your transfer stock order, which is mandatory. This can be any combination of letters or numbers up to 50 characters.

Note: If you can sync Hike with other 3rd party programs, they may have their own limitations on the length of the reference #, or characters used.

Items Cost Rates are Tax Inclusive

Tick this box if your supplier sells to you with tax included in the Purchase price.

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In the Find Products field, search for the items that you will be transferring. You will be able to see the Inventory at Source and Inventory at Destination, telling you how much stock of that particular item is in stock for the respective locations.

Select Add & Continue once you have marked all your products. These products will now appear in the next Order Items section.

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Order Items

Once you have completed adding your stock items, it’s time to start editing the quantity on the Order Items table:

Product Name

The name of the product you selected.

If you wish to delete the item, click on the X at the end of the line to delete it from the Order.

Quantity

Edit the quantity value of the stock you are transferring.

Item Cost

This will default to the cost price, as created in the Products section, however you can edit this.

Note: Changing the cost here, will not change the cost price in the Products section.

Tax

Select the applicable tax rate from the drop-down list (will default to the pre-order amount if set-up).

Total Cost

Quantity X Tax Rate = Total Cost.

Note: The tax will be included in the total cost, if you ticked the box in the Purchase info section.

The second-last of the table accounts for the cost of freight. Enter your freight cost into your Transfer order.

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Once you have completed adding in your products and quantities, you will need to SAVE your Transfer Order and mark it as Complete, once it has been received.

How to Save & Receive Stock Transfers in Hike

There are several different options to SAVE your Transfer Order in Hike as well as an option to mark your Order as received, once the stock has been delivered.

These options are:

Save

Select the SAVE button to save your progress, but does not send or update stock levels. Updates in Transfer list with stats of SENT.

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Save & Email

Saves your progress, and opens an email template for you to send to your supplier. Updates in Transfer list with the status of SENT.

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Mark as Received

Saves your progress and updates status of Transfer to COMPLETED.

Note: If you did not receive all stock in the Transfer, you would edit prior to marking as received, and by adding notes in the notes field.

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How to Edit a Stock Transfer Order in Hike


Controlling your various Transfer Stock Orders by editing or deleting them where necessary, is easily done on Hike, and can be done directly on the Transfers page itself.

To begin, select Inventory on the Hike menu and navigate to the Transfers screen.

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Select the Reference number of the Transfer Stock Order you want to edit

Note: You will not be able to edit any completed transfer stock orders. You will only be able to edit ones that are pending or have been saved or sent.

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Once selected, you’ll be able to change any of the order details as you want.

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Click on the SAVE button once you have finished.

How to Delete a Stock Transfer Order in Hike


When you have re-opened a Pending Transfer, you will also have the option to delete that Transfer Order.

Let’s run through how you would delete a Transfer Order in Hike, should you need to.

Note: If a Transfer Stock Order has been marked as received, Hike does not recommend retailers to delete that Transfer Stock Order.

To begin, select Inventory on the Hike menu and navigate to the Transfers screen.

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Select the Reference number of the Transfer Stock Order you want to delete.

Once the screen has been opened, select DELETE THIS TRANSFER ORDER, located at the bottom of the page.

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A pop-up window will appear asking you to confirm the deletion. Click on YES to confirm.

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